DB – Wage and Contribution

The MERS Defined Benefit reporting portal was designed with you in mind. Based on employer feedback and focus groups, MERS continuously enhances the features available in the portal. Here are updates we have made recently:

New Beneficiary Report

You now have the ability to run a report to see which beneficiaries your employees have on file. For any beneficiaries your employees do NOT have on file, you will see the word “None” listed. For instructions on where to find and how to run this report, see our Reporting Guide (pdf).

New File Upload Feature

You may now upload employee and/or employer forms, certificates, and files regarding your defined benefit plan through the new secure file upload feature. Any documents you may have emailed, faxed, or mailed to MERS may be uploaded online. For instructions on how to upload documents and files, see our Reporting Guide (pdf).

New Payroll Report Template

If you upload wages, contributions and service credit for your monthly report, please use the new payroll report template (csv).

When preparing your report to upload, you no longer need to remove the header row. The header row with the exact field names in the table below (minus the asterisks) is required to upload your payroll report.

The seven fields of the upload file are:

(See a larger view of this sample)

Options to Pay Your Monthly DB Invoices

In order to meet the unique needs of each municipality, and based on feedback we’ve received from customers, MERS now offers the option to pay monthly invoices for the defined benefit plan using either a percentage of payroll method or a flat billing method.

Percentage of payroll is the default payment method for open divisions and allows a municipality to allocate plan costs by employee. As employees enter and exit the plan, monthly contributions are adjusted to accommodate the new participant counts. This is the best option for municipalities that prefer to pay the actual cost of the plan on a monthly basis.

The flat billing payment method is the default payment method for closed divisions and provides employers with one flat rate that they will pay on a monthly basis, regardless of plan participation. Each year the annual actuarial valuation uses the actual plan experience to calculate the next year’s cost. This is the best option for municipalities that prefer to budget an exact amount each month to pay.

In the Executive Summary of your annual actuarial valuation, the Required Employer Contributions table shows what your monthly plan costs will be for both options. Payment methods may be switched at any time throughout the year by contacting MERS.

Voluntary Contributions Reports

Voluntary contributions can now be submitted at the division level, ensuring that contributions are correctly applied to the division you intended. Additionally, reporting voluntary contributions can be done outside of your regular reporting cycle and can be cancelled prior to submission. For more details on voluntary contributions, see our Reporting Guide (pdf).

Unsubmitted Report Changes

See what reports are pending and cancel or delete a report without contacting MERS.

Membership Application Changes

Employers are no longer able to enter employee beneficiaries when enrolling them in the Employer Portal. MERS will ensure beneficiaries are submitted by communicating with new hires directly. Learn more about the new hire enrollment process by selecting your program and looking under administration.

Quick Links:

Video walkthrough of the reporting portal (Video)

Guides
 Employer Portal DB User Guide (pdf)

Files
DB Wage Upload Template (csv)

Form

 Change your billing method (online form)

Disclaimer: The information contained in this Web site is being made available as a public service. The information is not intended to constitute legal, tax, accounting or investment advice, or to replace official versions of that information. Benefit Estimates or Service Credit Purchase estimates requested through this Web site are not official descriptions of any benefits, and do not represent a promise by MERS to provide any benefit(s) to any person(s). No one can detrimentally rely upon the information provided in, or requested through this Web site. MERS reserves the right to correct any errors, and presents this information without warranties, express or implied, regarding the information's accuracy, timeliness or completeness. If you believe the information is inaccurate, out-of-date, or incomplete, or if you have problems accessing or reading the information, please call MERS at 800.767.MERS (6377).