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What: When reporting a new hire or rehire, employers must now provide specific data on the employee or the submitted file will be rejected.

Action Required: No

Key Dates: This requirement becomes effective on Friday, October 19, 2018

Impacted Audiences: MERS reporting contacts with a participant directed account (MERS Defined Contribution Plan (including DC Plus), Hybrid, Health Care Savings Program or 457 Program)

For More Information: MERS Service Center – 800.767.MERS (6377)

Key Information:

To improve plan administration and customer communication processes, MERS is now requiring that specific data be included when reporting a new hire or a rehired employee.

The following fields will now be required entries:

  • Social Security Number
  • Full name (first and last)
  • MERS plan number
  • Date of birth
  • Original date of hire
  • Participant status
  • Address
  • City
  • State
  • Zip

When all above fields are not submitted, the file will be rejected.

Resources available:

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