Officer and Employee and Alternative Delegate Election

Important Note for Elected Delegates:  Prior to registering for the conference, please complete the delegate form and upload it to your computer.  During the online registration process, you will be asked to attach the form to your registration.  This will ensure timely and accurate delivery.  PLEASE DO NOT SUBMIT A DELEGATE FORM IF YOU DO NOT PLAN TO ATTEND ANNUAL CONFERENCE OR HAVE NOT BEEN ELECTED BY YOUR MUNICIPALITY TO ATTEND AS A DELEGATE.

To be a voting delegate (or alternate) representative to MERS Annual Conference, you must:

  1. Be a member of MERS.
  2. Be either an officer or department head, or elected by your peers.
  3. Have this certification form completed and signed by an official at your municipality.

Definition of a MERS Member: A MERS member is an individual who is enrolled in MERS De­fined Benefit Plan, Defined Contribution Plan or Hybrid Plan.

As provided in Section 45(2) of the MERS Plan Document, the governing body for each municipality (or the chief judge for a court) shall certify the names of two (2) delegates to the Annual Meeting. One delegate shall be a member who is an officer of the municipality appointed by the governing body of the municipality. The other delegate shall be a member who is not an officer of the municipality, elected by the member officer/employees of the municipality. The election shall be conducted in a manner that affords each member officer/employee an opportunity to vote.

Officer Delegate (or Alternate): The officer delegate shall be an officer member who holds a department head position or above, exercises management responsibilities, and is directly responsible to the legislative, executive, or judicial branch of government.

Employee Delegate (or Alternate): The employee delegate shall be an employee member, who is not responsible for management decisions, receives direction from management, and, in general, is not directly responsible to the legislative, executive, or judicial branch of government.

Delegate Certification: This form states that the officer delegate (alternate) appointments are true and correct, and the secret ballot election results for employee delegate (alternate) are true and correct. An official at the municipality must sign the certification.

Please complete the form and electronically attached to your registration form when registering online to attend Annual Conference. To do so, you will need to scan and save the completed Delegate Form to your computer before beginning the registration process. Then, when prompted, simply add the file to your registration form. You do not need to resubmit the form via fax, mail or email if you choose this method.

Direct questions to:

Janie Olivarez
Phone: 800-767-6377